“After a thorough comparison of data loss prevention (DLP) solutions, we selected Proofpoint for our DLP service because of our existing business relationship with them and their track record of close partnership with us on enhancements,” Takahashi wrote. Proofpoint began its relationship with Stanford as its email security service provider, filtering out spam, malware and phishing from “nearly all incoming and outgoing University email,” Takahashi explained. 28, the University began to automatically reduce the number of people with access to files flagged by the scanning system.Ĭybersecurity firm Proofpoint performs the automatic scanning and sends the email notifications for files deemed sensitive. It later added additional program measures on Feb. Though the email notifications began today, scanning has been ongoing for 10 months. Owners of flagged files will receive an email from Proofpoint, the University’s data security provider. The automated scanning looks for “patterns that match social security numbers, credit card numbers and routing numbers,” program manager Mike Takahashi wrote in an email to The Daily. The files scanned include those hosted on Google Drive, Box, OneDrive, the Andrew File System (AFS) and “select departmental Windows file servers” that are publicly accessible or accessible to anyone at Stanford. Starting today, Stanford will notify owners of “newly created or modified” public files if the University has found sensitive information within their documents. Following highly publicized breaches of University data including sexual violence records and Graduate School of Business financial aid statistics, the University’s File Security Storage Program began automatically scanning individual users’ publicly shared files for sensitive information in June 2018.

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